Stokly ERP and Deposco
Integration Agency & Consultants
Our approach combines AI-powered integration delivery with operators who know warehouse pressures firsthand. Frequent manual stock adjustments between Stokly and Deposco signal a data mismatch is causing operational drag. We build the connection that establishes a single, reliable source of catalogue and inventory truth, preventing overselling and restoring confidence in your numbers.
Auditing your Stokly and Deposco landscape
We connect your Stokly ERP and Deposco quickly, ensuring your ERP and WMS/3PL systems work together efficiently. Our consulting services are invaluable, offering a thorough systems audit that uncovers inefficiencies and integration gaps between Stokly ERP, Deposco, and your wider WMS/3PL landscape. This enables both our consultants and your team to take decisive action, helping your technology ecosystem run smoothly and efficiently. As a result, you can deliver an excellent experience to your customers and keep your business operations on track.
Solution Design
Our design for Stokly and Deposco centres on inventory integrity across physical stores and digital channels. Stokly typically remains the master for product data and sales orders, while Deposco owns the fulfilment lifecycle and provides the definitive record of physically held stock. We prioritise the timing of fulfilment updates to ensure Stokly correctly updates available-to-sell levels for walk-in customers. A key trade-off is the frequency of inventory snapshots. While fast updates provide tighter control, they can increase system load during peak intervals, so we typically implement a managed sync cadence balanced against system stability. This architecture ensures finance closes the month with reconciled stock figures, while warehouse teams work from a reliable pick-face queue.
Managing the sales and fulfilment loop
The integration establishes Stokly as the master for product catalogues and sales orders, while Deposco acts as the definitive record for inventory and fulfilment. Orders post to Deposco once they reach a pick-ready status in Stokly, triggering the fulfilment lifecycle. We ensure the loop closes with accurate status updates: when a parcel is scanned out in Deposco, the tracking and inventory reduction flow back to Stokly immediately. This prevents desynchronised stock buckets where units appear available but are already promised to another channel. We embed monitoring at every stage to detect stuck orders or SKU mismatches before they disrupt the warehouse floor.
Orchestrating workflows via secure IPaaS infrastructure
Leveraging IPaaS with ISO 27001 and SOC 2 and above security accreditations enables secure, efficient integration between Stokly ERP and Deposco, connecting ERP and WMS/3PL systems. Stokly ERP and Deposco benefit from automated, reliable data exchange, reducing manual effort and risk. IPaaS platforms simplify complex integrations, support WMS/3PL operations, and ensure compliance, making it easier to connect Stokly ERP with Deposco while maintaining robust security and operational efficiency.
Surfacing inventory gaps and sync delays
Clear visibility and reporting are vital when integrating Stokly ERP with Deposco, as they ensure accurate data flow between ERP and WMS/3PL systems, reducing errors and supporting informed decisions. Stokly ERP and Deposco both require reliable oversight to maintain operational efficiency. Cogent2 delivers this through real-time dashboards, automated alerts, and detailed reporting, giving you confidence in your WMS/3PL and ERP integration performance and enabling swift issue resolution.
Establishing operational ownership and daily routines
We hand over a clear operating model to your finance, operations, and warehouse teams. Training focuses on daily and weekly ownership: finance learns to reconcile Stokly sales against Deposco ship-outs, while ops manages stock synchronisation alerts. We define exactly who owns specific exception types, such as inventory mismatches or stuck orders, ensuring no issue is left orphaned. Handover includes operational documentation written for the people running the business, not for IT. These references explain where data lives and how to act on integration alerts. This ensures your team can maintain catalogue truth and inventory accuracy once our initial implementation concludes.
Maintaining data integrity after go live
Stokly ERP and Deposco users benefit from production ERP and WMS/3PL support, ensuring business continuity and peace of mind. With on-hand technical knowledge, issues are resolved quickly, and operations remain uninterrupted. Stokly ERP and Deposco expertise means your ERP and WMS/3PL systems are always supported, reducing risk and maintaining stability. This reliable support keeps your business running smoothly, with technical guidance available whenever needed.
Common failures
Inventory latency and overselling
Operational impact: If the integration relies on infrequent batch updates, Stokly can oversell stock already allocated by Deposco to a different channel's fulfilment wave. This forces the customer experience team to cancel orders, which damages brand reputation. It also requires the finance team to process refunds and reconcile complex payout reports from payment gateways.
Prevention / Action: The integration's design should treat inventory updates as high-priority, event-driven transactions, not as slow batch jobs. Stokly must remain the master for channel-facing availability, consuming near real-time updates from Deposco on physical stock changes. Careful sequencing can prevent race conditions where stock is promised to a new Sales Order just as it is picked in the warehouse for another.
Order fulfilment failures from master data mismatch
Operational impact: When a new SKU is created in Stokly but the synchronisation to Deposco fails, any Sales Orders with that SKU will not be processed by the warehouse. This halts fulfilment and creates a manual investigation backlog for the operations or fulfilment teams. At scale, this causes significant dispatch delays and a poor customer experience, with the root cause often hidden from the CX team.
Prevention / Action: A strict process should designate Stokly as the single source of truth for product and SKU master data. The integration must include specific monitoring for the item master synchronisation process itself. Any failure to create or update an item in Deposco should trigger a high-priority alert for the data management owner, preventing orders from flowing until the master data is aligned.
Inaccurate stock records from returns processing
Operational impact: Deposco staff will grade returned items, determining if they can be resold, quarantined, or written off as damaged. If this detailed information is not accurately transmitted back to Stokly's inventory ledger, the ERP's view of 'available' stock becomes unreliable. The business may oversell stock that is actually damaged, or fail to sell good stock that has been returned, directly impacting revenue and profit margins.
Prevention / Action: The integration logic must map all relevant Deposco stock statuses and adjustment codes, especially for returns, to corresponding inventory buckets in Stokly. Define clear ownership where Deposco owns the physical status and Stokly owns the commercial availability. Implement a reconciliation report that compares stock adjustment journals between the two systems to quickly identify and correct discrepancies.
Financial reconciliation gaps from missed dispatch signals
Operational impact: Stokly relies on a dispatch confirmation from Deposco to trigger invoicing and create Item Fulfilment records. If this signal is missed or its format is unrecognised, Stokly fails to create the corresponding journal entries. This leaves orders in an ambiguous state, delays revenue recognition, and makes the finance team's month-end reconciliation a manual, error-prone task.
Prevention / Action: Define a single, unambiguous event in the Deposco fulfilment lifecycle as the trigger for Stokly. The integration must be idempotent, allowing the trigger to be re-sent without creating duplicate financial postings in Stokly. This connection should use a guaranteed delivery mechanism for these critical messages, with a dashboard that gives finance visibility into orders shipped in Deposco but not yet confirmed in Stokly.
Frequently asked questions
Which system is the source of truth for inventory in a Stokly-Deposco integration?
Stokly typically serves as the master for the product catalogue, owning the item record and SKU data. However, Deposco is treated as the definitive source of truth for physical inventory counts. For example, when a cycle count is completed in Deposco, an inventory adjustment is synced to Stokly to ensure its item records reflect the true on-hand quantity.
How do you prevent 'unavailable' stock in Deposco, like damaged goods, from being sold via Stokly?
This integration must be carefully configured to map specific inventory statuses between the systems. Deposco may hold stock in various states such as 'available', 'quarantined', or 'damaged'. By ensuring only the 'available' bucket syncs to Stokly, you prevent a situation where Stokly's stock level for a SKU is inflated by units that are not in a sellable condition, which directly prevents overselling.
We use Stokly for our physical stores. How do we prevent selling an item in-store that an online order has just claimed?
The timing of data exchange is critical when Stokly is used as a POS. When a sales order from an ecommerce channel is allocated in Deposco, the integration must send a near-immediate stock level update back to Stokly. This decrements the sellable quantity for that SKU, making it unavailable for a POS transaction and preventing a stockout situation where two customers have bought the final unit.
We spend hours manually correcting Stokly inventory to match warehouse reports. How does the integration fix this?
The integration automates the synchronisation of stock levels, removing the need for manual reconciliation. Any event in Deposco that changes inventory, such as receiving a shipment or processing a stock adjustment for a breakage, triggers an automatic update to the item record in Stokly. This eliminates the operational drag and risk of overselling caused by delayed, manual data entry.
How does the integration handle complex returns to ensure Stokly's stock is accurate?
When Deposco processes a customer return, the physical item is inspected and its condition is recorded. The integration then sends a detailed stock adjustment to Stokly, reflecting whether the returned SKU is 'sellable' or should be moved to a 'damaged' status. This prevents returned but non-sellable stock from being added back to the main inventory pool in Stokly, preserving the integrity of your stock data.