CommerceTools and Emarsys
Integration Agency & Consultants
Cogent2’s AI-powered integration delivery and expert operators build the critical data connection between CommerceTools and Emarsys. Many marketing teams work with stale data, leading to generic campaigns that customers ignore. A proper connection makes purchase behaviour immediately useful, improving message relevance and driving better sales from your marketing efforts.
Diagnosing your retail data strategy
Integrating CommerceTools and Emarsys, we swiftly connect you with these systems to enhance your multi-channel, omnichannel, and unified retail strategy. Utilize Cogent’s expertise to scale rapidly, improving operational efficiency, tech stack performance, and training.
Solution Design
Our design for CommerceTools and Emarsys typically treats CommerceTools as the primary source of truth for customer profiles and order history. We often implement real-time triggers for high-intent behavioural data, such as cart updates, while sequencing transactional data in scheduled batches to ensure accuracy before it reaches marketing segments. A common trade-off involves data granularity: syncing every interaction provides more segments but can increase system complexity. We focus on surfacing high-value signals first to maintain reliability. This approach ensures the ecommerce team works from validated data while marketing executes automated journeys based on actual purchase behaviour, reducing the risk of generic messaging caused by data lag or incomplete customer records.
Syncing granular events and identifiers
Data flows between the systems to move customer events from CommerceTools into Emarsys. CommerceTools typically acts as the source of truth for customer attributes and order status, while the integration ensures this data is ready for marketing segmentation. We focus on the consistency of customer identifiers across both systems to prevent duplicate profiles. Monitoring is built into the flow to catch data issues before they affect automated journeys. By managing the timing of order data, the integration ensures that marketing flows are triggered based on accurate information from the commerce storefront.
Orchestrating workflows through middleware layers
Cogent2 uses IPaaS to seamlessly integrate CommerceTools and Emarsys, enabling efficient data flow and process automation. Benefits include reduced integration complexity, faster deployment, scalability, and enhanced collaboration, allowing businesses to focus on core activities while ensuring robust, real-time connectivity between platforms.
Monitoring sync latency and data gaps
Dashboards often create a sync illusion where systems appear connected but real-time data is failing silently. If a CommerceTools customer update stalls or a product SKU is missing when it moves to Emarsys, marketing journeys begin to drift from actual customer behaviour. We surface these gaps by providing visibility into operational latency and failed sync events. This allows teams to identify exactly where segment updates are falling behind, preventing mistargeted messages and protecting the customer experience from technical errors that would otherwise go undetected.
Operational handover for marketing and commerce
Handover ensures that ecommerce, marketing and CX teams own the logic of the new operating model. We move beyond generic software walkthroughs to document exactly how CommerceTools customer events trigger specific Emarsys journeys. Teams learn to monitor operational alerts, identifying data drift or sync delays before they impact active campaigns. We define who owns each exception type, such as missing customer attributes or failed segment updates. CX teams are trained to verify profile consistency across both systems to resolve customer queries faster. All documentation is provided as a practical operational manual for the people running the business, not as a technical reference for IT.
Governance for automated marketing journeys
Support focuses on the reliability of the data flow between CommerceTools and Emarsys. We monitor for issues like failed triggers or data delays that could affect your marketing automation. When issues are detected, we handle the diagnosis and resolution, allowing your team to focus on marketing strategy instead of technical troubleshooting. We provide the oversight needed to ensure that as your business grows, your marketing data remains accurate and your automated journeys continue to perform as expected.
Common failures
Stale customer segments and contact data
Operational impact: Emarsys campaigns are triggered using outdated CommerceTools customer data. This results in VIP customers receiving standard offers, or recent purchasers getting 'we miss you' discounts, which undermines personalisation efforts and can lead to customer service complaints. The marketing team loses trust in their segments, and campaign performance suffers from irrelevant targeting.
Prevention / Action: Use CommerceTools Change Notifications for customer and order events to drive updates into Emarsys, rather than relying on nightly batch jobs. Define which customer record attributes or order events constitute a meaningful change that should trigger a sync. This ensures key data points like 'last order date' or 'lifetime value' remain current. Monitor the message queue and have an exception process for failed updates to prevent data drift over time.
Mismatched product catalogue data
Operational impact: Product data like pricing, imagery, or stock status becomes inconsistent between CommerceTools and the Emarsys product catalogue. Marketing teams unknowingly build campaigns featuring incorrect prices or retired SKUs, leading to customer confusion and abandoned journeys. This creates manual reconciliation work for merchandising and marketing and can cause revenue loss when incorrect discounts are promoted.
Prevention / Action: Define CommerceTools as the single source of truth for product information. The integration should use Product Projection messages to update the Emarsys catalogue, ensuring a consistent mapping of attributes, categories, and prices. Implement robust error logging to catch and quarantine any products that fail validation during the sync, preventing bad data from corrupting marketing campaigns. A scheduled daily audit comparing catalogue item counts and key fields can provide another layer of control.
Delayed post-purchase communications
Operational impact: Order and fulfilment status changes from CommerceTools are not reflected promptly in Emarsys. This means transactional messages, like dispatch confirmations or delivery updates, are sent to customers hours or days late. This lag increases 'where is my order?' (WISMO) queries for the customer service team and degrades the post-purchase experience, a critical part of the customer journey.
Prevention / Action: Design the integration to listen for specific CommerceTools order state transitions ('OrderShipped', 'OrderStateChanged'). Map these events directly to the corresponding transactional email triggers in Emarsys. The integration layer must handle API rate limits and include a retry strategy for any transient failures to ensure messages are not dropped during busy periods. Monitor the time lag between the CommerceTools event firing and the Emarsys email being sent to identify and address processing delays.
Inaccurate 'back in stock' notifications
Operational impact: Delays in synchronising inventory levels from CommerceTools to Emarsys mean that 'back in stock' automations are not triggered at the right moment. This leads to missed sales opportunities on popular SKUs and frustrates shoppers who requested alerts. If stock buffers are not accounted for correctly, notifications may go out for items that are not yet available for general sale, creating a poor customer experience and more work for the customer service team.
Prevention / Action: Trigger inventory updates in Emarsys from CommerceTools InventoryEntry change messages for event-driven accuracy. The integration should only consider stock from specific channels and supply sources relevant to the storefront. The logic must cater for a 'safety stock' buffer to prevent notifications from being sent prematurely. A periodic reconciliation process, comparing inventory levels for key SKUs between both systems, helps catch any discrepancies that escape the real-time flow.
Frequently asked questions
How does customer and order data from CommerceTools get into Emarsys?
CommerceTools acts as the source of truth for customer and order data, which is then passed to Emarsys to inform marketing activities. When a customer record is created or an order is placed in CommerceTools, that information updates the corresponding contact in Emarsys. This ensures your marketing team is always using the latest purchase history and customer data, rather than building campaigns from a stale list.
What is the risk if customer data from CommerceTools is delayed in reaching Emarsys?
When data synchronisation is slow or fails, Emarsys campaigns will target customers based on outdated information, undermining personalisation. For example, a repeat buyer from CommerceTools might incorrectly receive a 'welcome' email with a first-order discount. This creates a confusing customer experience because the customer record did not update in time, and it also wastes marketing budget on irrelevant offers.
How does this integration support advanced personalisation, not just syncing contacts?
This integration moves beyond basic list-syncing by sending granular behavioural events from CommerceTools to Emarsys to trigger automation. Events like 'order shipped' or 'customer created' can initiate specific marketing journeys in Emarsys that reflect real-time actions. For instance, the specific SKU from a new sales order in CommerceTools can trigger a highly targeted follow-up campaign in Emarsys for complementary products.
Our marketing emails feel generic. How does connecting CommerceTools help fix that?
Connecting CommerceTools allows Emarsys to use live purchase and browsing data to tailor every message, directly addressing the cause of generic campaigns. Instead of broad promotions, you can build segments around specific behaviours recorded in CommerceTools, like past purchases or abandoned carts. For example, an Emarsys campaign can be triggered for customers who have purchased a specific SKU to notify them of a complementary product launch.
How do you ensure real-time triggers from CommerceTools are reliably sent to Emarsys?
CommerceTools uses a robust eventing system, but if an integration doesn't correctly handle its message queues, marketing triggers can be lost. For example, if an 'Order Shipped' event from CommerceTools is dropped, the 'request a review' email from Emarsys will never be sent. A properly configured integration includes the necessary error handling to ensure these critical updates to objects like the sales order are always processed.