EDI
The invoice goes out at month end priced from the item master, because that is what the ERP had on hand, while the purchase order the partner actually sent carries a different number. Nobody catches it until the remittance comes back short and finance has to work out which figure was ever correct. By then the deduction is weeks old and it has already been coded as a dispute nobody can trace.
ERP and accounting EDI
Cogent² reads the purchase order a partner sent and prices the invoice against it before the ERP's own price list ever gets a say. Remittances and credit notes post to the account the partner actually meant, not the first open item the AR module finds.
Every invoice line is checked against the order the partner confirmed, not the standing price sitting in the item master. A mismatch is flagged before the ERP commits the journal, not after the remittance comes back short.
Cash applications and credit notes are matched to the specific invoice and deduction code they belong to, so AR doesn't close a paid item against the wrong line or push a shortage credit into general revenue.
Each page covers the documents and the failures specific to that platform.
Invoices, remittance advices and credit or debit notes move in whatever format each partner specifies, a flat file the ERP's AP module expects or a structured EDI transaction. Cogent² AI checks line totals, tax codes and account references against the originating order before anything posts, and raises the exception rather than letting it land as a silent misposting.
Pick the page for whichever ERP posts the invoice to the partner, not the one that just holds the stock or takes the order. If two of these platforms touch the same wholesale account, the one issuing the invoice is the one whose page applies, and the other is usually feeding it rather than billing from it.
Yes, because each ERP holds its own copy of the order and its own item master, and the partner does not care which entity issued the invoice as long as the price matches what they sent. Cogent² sets the same PO-first pricing rule in both systems so the partner sees the same invoice behaviour regardless of which entity billed them.
No. The posting rule, which account a shortage credit hits, which code a remittance applies against, is set up once with your finance lead and then runs without someone watching it daily. What changes later, a renamed GL account or a new deduction code, gets raised with us rather than needing an in house specialist.
Not necessarily. If that provider is doing its job well for the account it covers, it can keep running. Cogent² takes on the new partner's documents and posts to the same ERP, and the two can sit side by side as long as it is clear which partner's invoices each one owns.
The chart of accounts mapping for deductions and chargebacks, access to the ERP's AP and AR modules, and a sample of the partner's purchase order format so we can confirm the price field we are reading is the one they intend to be billed against.
Talk to a Cogent2 operator who has actually delivered this work. We will help you scope, plan and ship — without the agency overhead.
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